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Community Chipping Reimbursement Program

Boulder County is offering financial assistance to encourage mountain communities to conduct community-based chipping days. Boulder County encourages all residents to perform effective wildfire mitigation on their land and to be active stewards of their backyard forests.

One of the biggest obstacles homeowners face when managing their backyard forest is disposing of slash. This program helps addresses this problem and encourages community members to work together.

Reimbursement is only available for direct costs related to chipping or transportation of slash. It is not available for tree cutting. In 2013, the County awarded $17,500 to seven communities.

How much financial assistance is available?

Subject to prior approval, the County will reimburse up to 50% of direct costs up to a maximum of $4,000 per community.

Who can apply?

Communities, community organizations, incorporated towns, homeowner associations, and fire protection districts are eligible. In order to receive reimbursement, you must provide a valid tax identification number.

Funding priority will be given to events that:

  • Heavily utilize community volunteers to help build community, increase organizational capacity, strengthen ties among neighbors, and leverage limited county funds.
  • Encourage more residents to undertake wildfire mitigation and forest health efforts.
  • Support the establishment of or the programming of Firewise Communities/USA. For more information contact Jim Webster, Boulder County CWPP Planner at 720-564-2600.
  • Create partnerships among Boulder County and program participants.
  • Sustain efforts over the long-term.

Education and Outreach Efforts

All applicants are encouraged to work with Boulder County’s Forest Health Outreach Program, Colorado State Forest Service or other county approved experts to offer a forestry educational community training prior to your event. Communities with a robust educational component will receive higher priority for funding.

Counting Volunteer Time as In-kind Match

Boulder County may reward communities who heavily utilize community volunteers and build community capacity while implementing their chipping event. Boulder County will review each application and if your project is determined to be a “Volunteer Based Community Chipping Project” then you will be eligible to count volunteer time as in-kind match. The U.S. Department of Labor has established the current value of volunteer time at $22.43 per hour. If approved, in-kind match cannot exceed your community’s total hard match.

If interested in counting volunteer time as in-kind match please take extra time when filling out your application to provide a detailed description about how volunteers will be utilized. Projects that may qualify would utilize volunteers to work on properties other than their own on tasks such as helping drag slash and assisting with chipper operations on day of event. Your project will not qualify if the only volunteer time is for project coordination and advertisement of the event.

What types of chipping events are most likely to be funded by Boulder County?

1. Ideal projects will offer property owners an organized “curbside community chipping event” on a property-by-property basis. Slash will be chipped at the curbside or picked up and transported to a slash disposal site on a predetermined date.

Why Curbside?

Boulder County continually sees the most effective projects utilizing a curbside pickup model. The most successful communities select a specific deadline in which slash must be placed on the curbside. By setting a specific slash pickup day, community members have a target date to work toward. It also builds community awareness about the chipping event by utilizing “peer pressure” to encourage greater levels of mitigation. In addition, a specific chipping date makes the work less expensive. By requiring all participants’ slash to be at the curbside by a predetermined date the chipping contractor may follow a strategic loop from house-to-house in the community. This is more efficient than conducting random, small projects over a number of days or months.

Curbside Pick Logistics

Boulder County staff is available to advise communities on how to organize a successful curbside pickup program. A key component of a successful curbside pickup program is to provide specific geographic eligibility restraints, and specific guidelines for slash pile size, construction and placement.

2. Reimbursement is available to communities who organize “neighborhood chipping parties” in which community volunteers work together to help each other mitigate their land.

3. Reimbursement is available to communities who offer a central drop-off site for slash and logs. Communities located within 5 miles of a Community Forestry Sort Yard site will be a lower priority for funding if they use this method of slash collection.

4. Reimbursement may be available to communities who offer other types of chipping projects not listed here. In your applications please describe why a different method of slash collection is best for your community.

Eligibility Requirements

  • Reimbursement is only available for direct costs of chipping and/or biomass transportation to a Community Forestry Sort Yard or other slash disposal site.
  • Reimbursement is not available for costs related to cutting of trees.
  • Projects may not be eligible for the maximum funding if it serves less than 20 property owners.
  • Each community must hire their own chipping contractor, or chipping/transportation equipment, and is responsible for all project coordination efforts.
  • Each community must provide acknowledgement to each participate that Boulder County is providing funding for this project..

How does my organization apply? When are applications due?

To apply, submit the following forms by March 24, 2014.

How will we know if our project has been approved?

The County will inform successful applicants if their project has been approved by April 4, 2014.

After project completion, how do we request reimbursement?

Communities must submit their “Request for Reimbursement Project Completion Form” within 30 days of final project completion or by Nov. 15, whichever is the earliest.

Reporting Requirements:

  • Original invoices for chipper, truck or trailer rental (if applicable)
  • A photocopy of the front of the payment check is required.
  • Photos from your event
  • Map of community served
  • Estimated volume of slash removed (length x width x height of slash piles/vehicle loads)
  • Spreadsheet which provides full names and addresses of each property owner served
  • Spreadsheet with names of volunteers and hours donated

Contractor Invoices must clearly state all of the following:

  • Original invoices for chipping services ONLY with per hour fee, dates work occurred, and number of hours worked.
  • Invoices must be itemized, only chipping and transportation services are reimbursed
  • A photocopy of the front of the payment check is required.
  • Invoices must clearly show they are paid invoices.

If you have any questions, please contact, Ryan Ludlow, at 720-564-2641 or rludlow@bouldercounty.org.

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Contacts

Mailing Address

Forest Health
Boulder County Land Use
PO Box 471
Boulder, CO 80306

Property Owner &
Private Land Issues

Ryan Ludlow
Outreach Forester
Land Use
720-564-2641

County Managed
Open Space Lands

Chad Julian
Sr. Resource Specialist
Forestry & Fire
Parks and Open Space
303-678-6202

Community Forestry Sort Yards

Wayne Harrington
Sort Yard Operator
Parks and Open Space
303-678-6368

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