Special Events Permit Checklists

Pre-Submittal Checklist

60 DAYS PRIOR TO EVENT

• Preliminary meeting with applicant to initially verify event route and discuss permit requirements.
• Notification of residents along route using flyers.  If necessary, event review and pre-approval will be scheduled for county commissioner meeting.

Submittal Checklist

(This list is provided in addition to the above requirements; applicant is not relieved of responsibility to read the requirements in full)

40 Days Prior to Event

• Completed Special Event Permit Application
• Map showing route with direction of travel
• Special Event Application Fee:  $50.00
• Special Event Performance Guarantee Deposit:  $500.00 **Cashier's check only!
• Certificate of Insurance:  in amounts specified on the permit application form with the County of Boulder, State of Colorado, a Body Corporate and Politic named as additional insured.

• Preliminary Operations Plan showing Marshall's, signing and traffic control, Sheriff's and/or State Patrol personnel, parking, emergency medical, and sanitary facilities.

21 Days Prior to Event

• Approved Certificate of Insurance
• Secure law enforcement coverage
• Advertisement of event in at least one local paper of general circulation as approved by the county enclosed format for advertisement.

14 Days Prior to Event

• Substantiation of approval from other affected jurisdictions.
• Final traffic control plan.
• Final emergency medical and sanitary facility plan.
• Final operations plan with designation of contact person during event.
• Final parking plan.
• Notification via certified mail to all emergency agencies, school districts, and post offices identified by Sheriff's Department and other Jurisdictions.
• Final communications plan.
• Completion of any additional requirements for event.

7 Days Prior to Event

• Install information signs as approved on traffic control plan again notifying motorists of event.

NOTES:

Agency Referral Checklist

This checklist is not exhaustive and is provided to all special event applicants in order to alert them to any other agencies that may require permits or notification for the event. It is not intended to be exhaustive and the applicant is responsible for notifying any agency that may be affected.

	Colorado State Patrol - 469-1966: Permit to use a state highway for an event
	City of Boulder Manager's Office - 441-3090: Permit to use City of Boulder Streets and/or property, sales/serving of alcohol, sales tax, etc.
	Boulder Reservoir - 441-3461 or 441-3400: Any event within the boundaries of the reservoir and surrounding park
	Northern Colorado Water Conservancy District - 1-303-667-2437: Any event that impacts the canal rights-of-way around Boulder Res.
	City of Longmont Transportation - 651-8304: Any event using or impacting Longmont streets
	County Health Department - 441-1187: Any event that involves serving food to the public
	Boulder Valley School District - 447-1010; St. Vrain Valley School District – 303-776- 6200: Any event that uses or impacts school property or impacts school bus routes
	United States Postal Service - 938-1100: Any event that impacts postal routes
	Regional Transportation District - 443-0100: Any event that impacts RTD bus service
	Other agencies that may be impacted by event

Note: it is critical that all insurance requirements be met prior to event. Other agencies may have separate insurance requirements of their own. Other agencies may also have additional fees.