Special Events Permit Checklists
Pre-Submittal Checklist
60 DAYS PRIOR TO EVENT
Preliminary meeting with applicant to initially verify event route and discuss
permit requirements
Notification of residents along route using flyers. If necessary, event review
and pre-approval will be scheduled for county commissioner meeting.
Submittal Checklist
(This list is provided in addition to the above requirements; applicant is not
relieved of responsibility to read the requirements in full)
40 Days Prior to Event
Completed Special Event Permit Application
Map showing route with direction of travel
Special Event Application Fee: $50.00
Special Event Performance Guarantee Deposit: $500.00 **Cashier's
check only!
Certificate of Insurance: in amounts specified on the permit application form
with the County of Boulder, State of Colorado, a Body Corporate and Politic named
as additional insured
Preliminary Operations Plan showing marshalls, signing and traffic control,
Sheriff's and/or State Patrol personnel, parking, emergency medical, and sanitary
facilities
21 Days Prior to Event
Approved Certificate of Insurance
Secure law enforcement coverage
Advertisement of event in at least one local paper of general circulation as
approved by the county enclosed format for advertisement)
14 Days Prior to Event
Substantiation of approval from other affected jurisdictions
Final traffic control plan
Final emergency medical and sanitary facility plan
Final operations plan with designation of contact person during event
Final parking plan
Notification via certified mail to all emergency response agencies, school
districts, and post offices identified by Sheriff's Department and other
jurisdictions
Final communications plan
Completion of any additional requirements for event
7 Days Prior to Event
Install information signs as approved on traffic control plan again notifying
motorists of event
NOTES:
Agency Referral Checklist
This checklist is not exhaustive and is provided to all special event applicants
in order to alert them to any other agencies that may require permits or notification
for the event. It is not intended to be exhaustive and the applicant is responsible
for notifying any agency that may be affected.
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Colorado State Patrol - 469-1966: Permit to use a state highway for an event |
|
City of Boulder Manager's Office - 441-3090: Permit to use City of Boulder Streets
and/or property, sales/serving of alcohol, sales tax, etc. |
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Boulder Reservoir - 441-3461 or 441-3400: Any event within the boundaries of the
reservoir and surrounding park |
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Northern Colorado Water Conservancy District - 1-303-667-2437: Any event that
impacts the canal rights-of-way around Boulder Res. |
|
City of Longmont Transportation - 651-8304: Any event using or impacting Longmont
streets |
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County Health Department - 441-1187: Any event that involves serving food to the
public |
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Boulder Valley School District - 447-1010; St. Vrain Valley School District – 303-776-
6200: Any event that uses or impacts school property or impacts school bus routes |
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United States Postal Service - 938-1100: Any event that impacts postal routes |
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Regional Transportation District - 443-0100: Any event that impacts RTD bus service |
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Other agencies that may be impacted by event |
Note: it is critical that all insurance requirements be met prior to event. Other
agencies may have separate insurance requirements of their own. Other agencies may
also have additional fees.
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