SECTION IV - Requirements

Review and approval of any Special Event Permit will be subject to the following requirements (see check-list attached to the end of these requirements):

1. Prior to the initiation of the Special Event Permit process, preliminary approval of the event course by the Boulder County Sheriff's Department and the Boulder County Transportation Department will be required. This is to be accomplished at a pre-submittal meeting to be held 20 days prior to the 40-day submittal deadline. Based on this preliminary course approval, the Applicant is required to notify residents along the route within two days of the pre-submittal meeting of the event currently under consideration. This will be accomplished by using flyers to be distributed to each residence along the route. Feedback from the public will be used to assist the county in determining whether to allow the event to continue in the application process.
2. Provide insurance as described in III.3. above.
3. Provide a traffic control plan that conforms to the Manual on Uniform Traffic Control Devices (MUTCD) must be submitted by the Applicant and approved by the County Traffic Engineer. The Board of County Commissioners must approve this plan as part of the permit packet with referrals from the Boulder County Sheriff's Department and the Boulder County Transportation Department. All required traffic control will be done at the Applicant's expense.
4. Obtain written confirmation from the appropriate law enforcement agency that sufficient staffing has been contracted. It is the Applicant's responsibility to have secured such law enforcement coverage a minimum of 21 days prior to the event. Should the need for services of secured law enforcement personnel be cancelled within 7 days prior to the event, the organizer may be responsible for the original cost of the services.
5. Provide a written operational plan to be given to all event participants and staff regarding the management of the event. The operational plan is to be available for review by the Boulder County Sheriff's Department at least 14 days prior to event.
6. Provide a parking plan for event staff, participants, and spectators. The parking plan will be subject to review and approval as with traffic control, required in Section IV-2 above. Parking is to be off-street, unless an acceptable alternative is approved.
7. Provide sanitary and emergency medical plans subject to review and approval by the Boulder County Sheriff's Department.
8. At least 21 days prior to the event, the Applicant must place an advertisement explaining the details of the event in at least one local newspaper of general circulation as required by the County. The County shall provide the form for the newspaper advertisement. The Applicant shall also install signing, one week in advance of the event, on or near the event route in order to notify all motorists using the route. The cost and implementation of the advertisement and signage shall be the Applicant's responsibility.
9. At least 14 days prior to the event, via certified mail, the Applicant must notify the appropriate fire protection districts, volunteer fire departments, any other emergency response agencies, school districts, and the postal service potentially affected by the event. The Applicant must obtain a list of appropriate agencies from the Sheriff's Department.
10. At least 7 days prior to the event, the Applicant is to place signs along the route to alert motorists of the event to take place. These signs shall note the date(s) and time(s) of the event and a contact number.
11. Designation by the Applicant of a contact person, associated with the event, which has decision-making authority. This person is to be continuously available to the appropriate law enforcement personnel present at the event.
12. Provide a communications plan that includes radio interface with law enforcement personnel. This plan will be subject to review and approval by the Boulder County Sheriff's Department.
13. All of the above requirements will apply to all events. Any supplemental requirements shall be considered a part of these requirements. When all the specified requirements have been met, and approved by the proper authority or agency, the Special Event Permit will be submitted to the Boulder County Board of Commissioners for final action.

SECTION V - Road Closure Requirements

Road closures may be permitted or required during events where conflicts between the event participants and traffic may compromise safety. Road closures will be subject to access by local traffic and emergency vehicles. The following requirements are in addition to Section IV.

1. Any road closure request must be specified on the Special Event Permit Application.
2. The Applicant must submit a detailed traffic control plan including any alternative routes or detours based on the current Colorado Department of Transportation "S" Standards and the Manual on Uniform Traffic Control Devices (MUTCD), latest edition. Installation and maintenance of the traffic control devices required on the traffic control plan shall be at the Applicant's expense.
3. At least 14 days prior to the event, the Applicant must notify the appropriate fire protection district, school district, and the Boulder County Sheriff's Department of the exact location, date and time the road will be closed to traffic. If this notification procedure is not followed, the sheriff’s department has the authority to open the road and stop the event.
4. The Applicant will erect and maintain, at Applicant's expense, necessary barricades, flashers, signs, and other traffic control devices, as approved by the County Traffic Engineer, and take all necessary precautions for public safety and convenience. These traffic control devices must be removed within 2 hours following the close of the event.
5. Requirements for additional staffing by properly authorized law enforcement personnel to manage the road restriction zone and its closure points as required in Section IV-3.
6. The Applicant must place an advertisement explaining the details of the event a minimum of 21 days prior to the event, in at least one local newspaper of general circulation as approved by the County and as required in Section IV-9 above.

SECTION VI - Enforcement

If all the requirements of the approved Special Event Permit are not in compliance, and it appears that compliance is unlikely, the Special Event Permit will be revoked. During the event, if the Applicant fails to comply with any required conditions, the appropriate law enforcement personnel may revoke the Special Event Permit and the event stopped. In the event of revocation of the permit, or upon failure to comply with any of the requirements of this Special Event process, the performance guarantee deposit will be forfeited. All decisions made by the County regarding the Special Event Permit will be considered final. The applicant assumes all risk and liability for expenses incurred if the event application process is terminated at any time or the permit is revoked.