For 25 years, Boulder County has offered financial assistance to encourage mountain communities to set up community-based chipping days. We encourage all residents to perform effective wildfire mitigation on their land and to be active stewards of their backyard forests. We are excited to offer chipping reimbursement funding to encourage community members to work together as they prepare their land for future wildfires.
Reimbursement is only available for direct costs related to chipping or transportation of slash. It is not available for tree cutting.
How much financial assistance is available?
Subject to prior approval, the County will reimburse up to 50% of direct costs up to a maximum of $4,000 per community.
Who can apply?
Communities, community organizations, incorporated towns, homeowner associations, and fire protection districts are eligible. In order to receive reimbursement, you must provide a valid tax identification number.
Funding priority will be given to events that:
- Assist Wildfire Partner participants as they pursue their program certificate.
- Encourage more residents to undertake wildfire mitigation and forest health efforts Heavily utilize community volunteers to help build community, increase organizational capacity, strengthen ties among neighbors, and leverage limited county funds.
- Support the establishment of Firewise Communities/USA or the programming of established Firewise Communities/USA. For more info visit http://www.firewise.org/usa-recognition-program.aspx or contact Jim Webster at 720-564-2600 or firstname.lastname@example.org.
- Create partnerships among Boulder County and program participants.
What types of chipping events are most likely to be funded by Boulder County?
Below are some types of events that will be prioritized for funding:
- Ideal projects will offer property owners an organized “curbside community chipping event” on a property-by-property basis. Slash will be chipped at the curbside or picked up and transported to a slash disposal site on a predetermined date.
- Why Curbside?
Boulder County continually sees the most effective projects utilizing a curbside pickup model. The most successful communities select a specific deadline in which slash must be placed on the curbside. By setting a specific slash pickup day, community members have a target date to work toward. It also builds community awareness about the chipping event by utilizing peer pressure to encourage greater levels of mitigation. In addition, a specific chipping date makes the work less expensive. By requiring all participants’ slash to be at the curbside by a predetermined date the chipping contractor may follow a strategic loop from house-to-house. This is more efficient than conducting random, small projects over a number of days or months.
- Curbside Pick Logistics
Boulder County staff is available to advise communities on how to organize a successful curbside pickup program. A key component of a successful curbside pickup program is to provide specific geographic eligibility restraints, and specific guidelines for slash pile size, construction and placement.
- Why Curbside?
- Reimbursement is available to communities who organize “neighborhood chipping parties” in which community volunteers work together to help each other mitigate their land.
- Reimbursement is available to communities who offer a central drop-off site for slash and logs. Communities located within 5 miles of a Community Forestry Sort Yard site will be a lower priority for funding if they use this method of slash collection.
- Reimbursement may be available to communities who offer other types of chipping projects not listed here. In your applications please describe why a different method of slash collection is best for your community.
- Reimbursement is only available for direct costs of chipping and/or biomass transportation to a Community Forestry Sort Yards or other slash disposal site.
- Reimbursement is not available for costs related to cutting of trees.
- Projects may not be eligible for the maximum funding if it serves less than 20 property owners.
- Each community must hire their own chipping contractor, or chipping/transportation equipment, and is responsible for all project coordination efforts.
- Each community must provide acknowledgement to each participate that Boulder County is providing funding for this project.
How does my organization apply? When are applications due?
To apply, submit the following by no later than April 5, 2017 to Jim Webster at email@example.com.
- Submit complete details about your project to Boulder County Land Use Department, using the Chipping Reimbursement Application Form.
- Submit an IRS form W-9 (IRS forms can be downloaded from www.irs.gov).
Counting Volunteer Time as In-kind Match
Boulder County may reward communities who heavily utilize community volunteers while implementing their chipping event. We will review each application and if your project is determined to be a “Volunteer Based Community Chipping Project,” then you will be eligible to count volunteer time as in-kind match. The current value of volunteer time adjusted for Colorado is $25.96 per hour.
If your community would like to count volunteer time as in-kind match please provide a detailed explanation of how volunteers will be utilized to leverage county funding on in your application. Projects that may qualify would heavily utilize volunteers to work on properties other than their own on tasks such as helping drag slash and assisting with chipper operations on day of event. Your project will not qualify if the only volunteer time is for project coordination and advertisement of the event.
How will we know if our project has been approved?
The County will inform successful applicants if their project has been approved by April 17, 2017.
After project completion, how do we request reimbursement?
Communities must submit their “Request for Reimbursement Project Completion Form” by Nov. 15, 2017.
- Original invoices for chipper, truck or trailer rental (if applicable).
- A photocopy of the front of the payment check is required.
- Photos from your event.
- Use the county’s template spreadsheet format to provide full names and addresses of each property owner served.
- Use the county’s template spreadsheet with names of volunteers and hours donated.
Contractor Invoices must clearly state all of the following:
- Invoices for chipping services ONLY with per hour fee, dates work occurred, and number of hours worked
- Invoices must be itemized, only chipping and transportation services are reimbursed
- Invoices must clearly show they are paid invoices
If you have any questions, please contact, Jim Webster, at 720-564-2600 or firstname.lastname@example.org.