BACKGROUND:

The Boulder County Parks & Open Space Department (BCPOS) is seeking proposals from qualified and experienced contractors for the development of a Sign Standards and Messaging Manual for Boulder County Parks & Open Space signs (Manual). The primary focus of the Manual shall include setting departmental standards for BCPOS’s numerous forms of public-facing signs and finding the most appropriate and impactful ways to reach and communicate onsite messages with the public, regardless of their primary language. The contractor will review and describe the types of signs currently used by BCPOS, make suggestions for improvements, and develop standards for each type of message. In addition, the Manual shall include standards for Spanish interpretation and transcreation for each major type of sign. The selected contractor will complete all aspects of the project within three hundred (300) calendar days or specified date from the date of Notice to Proceed.

*Note: Due to funding Boulder County may select all Bid Items or a portion of the Bid Items. BCPOS anticipates extending a contract with the selected contractor and complete the Manual in 2022.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this RFP.

In the event the selected contractor is unable to commence work as agreed to, the Boulder County Commissioners may rescind the bid award and proceed to award the contract to another proposer based on the RFP, re-bid the work, or proceed in any lawful manner the County deems necessary.

PAYMENT FOR SERVICES:

Payments for the Project will be made in line with the project phasing and cost proposal.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

PRE-PROPOSAL MEETING:

A Pre-proposal meeting will NOT be held for this Project.

ATTACHMENTS:

The following documents are part of this RFP:

1. Attachment A: Purchase Order Terms and Conditions
2. Attachment B: Sample Contract

WRITTEN INQUIRIES:

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. SEPTEMBER 14, 2021. A response from the county to all inquiries will be posted and sent via email no later than SEPTEMBER 21, 2021.

Please do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:

RFPs are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on OCTOBER 4, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFP #7266-21

The attached addendum supersedes the original Information and Specifications regarding RFP #7266-21 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing purchasing@bouldercounty.org.

RFP #7266-21 Addendum 1