Boulder County offices will be closed Monday, Nov. 11 in observance of Veterans Day. Emergency and 24/7 public services will continue to operate.

Child Care Assistance Program (CCAP)
Child Care Assistance Program

Child Care Assistance Program (CCAP)

The Child Care Assistance Program (CCAP) provides financial assistance to eligible low-income families who need child care benefits for children from birth to age 12. If you are eligible, a portion of the total child care cost will be paid. You will be required to pay a portion of the childcare costs directly to the provider based on family size and income.

Boulder County administers CCAP alongside its other self-sufficiency-supporting services. This means that we are able to more quickly connect you with other services you may need, including food and housing assistance, Medicaid, and Work Supports.

PLEASE NOTE:

  • Not sure how to use the new “attendance tracking system” or ATS? Please click here for the latest YouTube instructional videos:
  • Are you a Teen Parent (20 and under) living in Boulder County? If so, apply for CCAP. Email ccap@bouldercounty.org att: outreach coordinator

Child Care Assistance Program Flyer

  • Parents who are working
  • Parents who are searching for a job (within State established time limits)
  • Teen parents (up to age 21) in a high school diploma or GED program
  • Parents needing child care for up to 24 months for post-secondary education or training (up to a first Bachelor’s Degree or less)
  • GED, ESL, or Adult Basic Education, for up to 12 months
  • Families receiving Colorado Works/TANF
  • Applicants must be residents of Boulder County
  • If applicable, parents must continue to cooperate with Child Support Services for the children requesting care.

Income & Resource Limits

Find out more about the income limits for all programs.

How to find a Child Care Provider

Need help finding a Child Care provider please contact the Mile High United Way at 1-877-338-2273

Special Needs Packet

Boulder County has adopted a sliding payment rate schedule for children that have been determined to have additional care needs and are receiving childcare assistance benefits. Additional care needs rates may also be paid for a child who is age 13 up to age 19 and is unable to care for him/herself. If you believe the child in your care has a special need, please read the additional care needs packets.

Application:

  • Attendance Tracking System (ATS) Frequently Asked Questions
  • ATS Correspondence tab
  • We recommend providers check the correspondence tab daily especially if they are expecting an update on a particular case.
  • Click “log in as Provider
  • Enter your username and password
  • You must be in provider administration mode (not kiosk mode)
  • Click the drop down menu bar on the top left corner.
  • Click on Correspondence and you will find additional drop down options.


Be sure to read the FAQ’s under ATS (parents ) as many of the same answers will apply

I am a new provider how do I get onto ATS?

  • We can only request the ATS logon to the state once you have an open fiscal AND your first CCAP authorization. Be sure to let us know when you know you will have your first CCAP child and we can be prepared to guide you.

Where can I get ATS training?

What do I need for ATS?

  • You need an internet device and internet. You must be in CHROME. We will need the email address for the person who will be monitoring ATS throughout the day. The Kiosk mode of ATS must be made available to CCAP parents at check in and check out every day. Please request an ATS waiver if your center does not have a device or internet.

Be sure to “Clear the cache” weekly on the browser of your ATS device in order to allow updates and system fixes to work properly. Here is how:

  • Make sure you are in CHROME
  • Click on the 3 dots on the very top right.
  • Select “More Tools”.
  • Select “Clear browsing data”.
  • Ensure the “Cached images and files” box is checked and click on “Clear Data”.

Why does it show 11:59 pm for a check out when my center closes at 6 pm?

  • Whenever the parent and/or the provider fails to check a child out at the end of the day ATS will automatically check them out just before midnight. That will show in pending mode for the parent to modify before approving or denying. Please see the You tube videos for more information on pending attendance.

Many of our CCAP children arrive on the school bus. Can I check them in?

yes, if the parent/adult caretaker is not available to check them in or out it is your responsibility to do so on their behalf. The attendance marked by the provider will appear in PENDING mode. The parent will need to approve, modify or deny all pending attendance within 9 days (including the weekend). Please discuss with a parent why they may have denied a pending attendance.


How do I as a provider check children in and out in pending mode?

Be sure you are in CHROME. Sign in as a provider, go to the home screen, click children, click on the child whose attendance you want to add/modify/void. Change the daily view on the top right to MONTHLY. Be sure you are in the correct month at the top left. If not, change it. Scroll down to the date you want to correct. Click on the empty circle by that date and enter the time information. Follow the prompts for check in and check out as needed. You should see an exclamation point on the calendar view which means the parent has something to confirm within 9 days.


What if parent misses the deadline to approve their pending attendance?

Just as with POS when a swipe was missed, it’s most likely the attendance left in pending mode will be the responsibility of the parent to pay privately.

What if the CCAP family fails to pay the parental fee?

  • If a client has not paid their parental fee, they must make acceptable arrangements to pay those fees or their benefits maybe terminated. The CCAP provider can also email ccap@bouldercounty.org to request an unpaid parent fee form.


If I know that a child’s schedule will change (e. g. A non -school day for a school age child, so the parent wants the child to attend all day), how do I get paid the difference?

  • Encourage the parent to contact CCAP BEFORE THE CHANGE to request a written change in the child’s authorization schedule before care is provided. You run the risk of not being paid for the difference in care if this change is not made officially by the parent.


Newsletter


Forms

Attendance Tracking System (ATS)

What is Attendance Tracking System?

This is the web based system for marking attendance for our CCAP families that replaced the POS machines in April 2018. For more information please visit Colorado Office of Early Childhood look under Use the Attendance Tracking system (ATS) for more detailed assistance.


Where can I find ATS training videos to help me learn how to use this system?

Please study the helpful PARENT videos. The child care center and home providers should study the PROVIDER videos


How do I get the 8-number to start using CCAP?

When a parent receives their CCAP authorization, they will receive a welcome email from the state. They will click on the link and select an 8 number code to be used for all their attendance tracking. The code cannot repeat itself in a series and also cannot begin with zero.


What If my child(ren) arrives to school on the bus?

The CCAP providers have been instructed to sign in your child for you. You will need to approve that “pending” attendance within 9 days. When counting the 9 days please be sure to include the weekends.


What does PENDING mean?

Pending means the child care provider checked your children in and out on your behalf. It is the adult caretaker’s responsibility to approve, modify or delete those pending attendance days according to actual attendance. Do not ever approve attendance if your child was absent that day as that would be considered fraudulent.

The expectation is that at pick up the parent will sign into the ATS kiosk and look for any pending attendance under the confirmation column. View YouTube videos for any additional tutoring on this subject.


What if miss the deadline for approving pending attendance?

It is very possible that the payment will become the responsibility of the adult caretaker to pay the provider for the day left in pending attendance. This is the same rule with missed swipes in POS.


Why does it show 11:59pm (pending) for a check-out?

When you see an 11:59pm pending that means neither parent nor provider checked the child out; the machine did so instead. Since it is in pending mode the parent will need to click on the time and change it to the correct check out time before approving. The 9 day window (including weekends) apply for approving pending attendance.


How does ATS work when there are two CCAP cases for one child?

If parents each have their own CCAP case due to individual custody arrangements, the parents will need to talk with the child care provider to plan how they will coordinate check in and out to avoid confusions.

What documents I need to submit?
  • Your completed CCAP application signed by primary applicant.
  • Verification of all household income including: child support, SSI, Unemployment etc.
  • Original photo ID – for adult members of your household
  • U.S. citizenship verification birth certificates for all children needing CCAP.
  • Proof of county residency- current utility bill, lease, or vehicle registration in your name. Letter from landlord, roommate or relative with whom you reside.
  • Name of the child care provider you will be using including the name of the center, address or location, phone/ or and provider ID #.
  • Visitation information (copy of court order or written information.
  • There are additional acceptable forms of verification, please ask your Eligibility Intake staff. You may be asked for additional verification not on this list based on reported information on application.

If you are working we will also need one of the following:

  • The last 30 days of pay stubs of all adult members of your household OR
  • Completed verification of employment form for any new job(s) less than 60 days
  • The Verification of Employment Form detailing rate of pay and your pay frequency.

If you are self-employed we will also need:

  • The last 30 days of pay stubs or ledgers including all income and expenses with supporting invoices and receipts for all self-employed adult members of your household.
  • Statement of anticipated work schedule.

If you are a student we will also need:

  • A letter from your school verifying the program you are in, the degree or certificate you will receive, and your anticipated graduation date.

If you are a Teen Parent you will need:

  • Verification that you are in a High School diploma or GED program. If you live with parent, relative- a letter from them stating that you live with them and a bill in their name showing the address where you and your child reside. If requesting care during non-traditional hours (6:00 PM – 6:30 AM) a verified work or school schedule is required.
When will my CCAP child care begin?

The County will be able to begin processing your CCAP benefits when the completed application AND all of the required verifications have been received. CCAP benefits will begin the date your CCAP caseworker determines that all eligibility requirements are met and when all required documents have been received (not the date on the application).

How is the monthly parental fee calculated?

The parental fee amount is based on family size and income, the number of hours you and any other adults in your household work or attend educational or training programs, and the number of hours your child is in care. Full-time care is anything over 5 hours per day and Part- time care is 5 hours or less. The parent fee is paid by the CCAP family directly to your child care provider.

If you Need Assistance Finding Child Care?

Please contact our partners at Mile High United Way’s Child Care Options, providing child care resource and referrals for Colorado at 877-338-CARE (2273).

If I live in Boulder County and work in another county, do I have to use a provider in Boulder County?

No, as long as the childcare provider accepts Boulder County CCAP and has a signed fiscal agreement with Boulder County.

Can you explain the various types of child care providers that can accept CCAP?

Yes, there are several types:

  • Licensed family child care home -must hold a valid Colorado license number and be in compliance with the rules and regulations required by the state. Licensed homes provide care for up to six children plus two additional school age children in a home setting. Child care may be available during any part of the day including weekends on a part-time or full-time basis. Licensed home providers set their hours, plan their curriculum and set their own policies on discipline, meals, potty training and other similar child rearing issues. Licensed home providers have first aid and CPR training, as well as training in child care related courses, and are inspected by the child care licensing inspectors.
  • Licensed child care center– these child care centers provide care for five or more children in a non-residential setting. Child care centers must be licensed to provide child care services and must comply with state regulations. The ages of children in care are specified on the license but may include infants, toddlers, preschoolers or school-age children. Child care centers are inspected by the State Health Department and local fire officials in addition to child care licensing inspectors. This setting should provide activities to promote your child’s development while interacting with other children.
  • Qualified Providers or legally exempt providers are not required to be licensed to provide child care and may participate in CCAP. Boulder County does not currently allow fiscal agreements with non-licensed providers.
I am moving to or from another county. Can’t I simply transfer my CCAP benefits?

Your current county CCAP benefits will continue to provide CCAP services until your redetermination. At redetermination you will need to apply in your new county of residence.

Get the facts about childcare in Boulder County and the benefits of CCAP.

Our Early Childhood Investments fact sheet also contains lots of great information about other programs that contribute to child and family well-being in Boulder County.

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